Capability Statement Template For Government Contractors

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Table of Contents

What is a Capability Statement?

A capability statement is a document that outlines the capabilities, qualifications, and experience of a business or organization. It is typically used by government contractors to showcase their expertise and suitability for government contracts.

A capability statement provides a snapshot of a company’s core competencies, past performance, and differentiators. It is often requested by government agencies as part of the bidding process to assess a contractor’s ability to meet the requirements of a specific contract.

Why is a Capability Statement Important for Government Contractors?

A capability statement is important for government contractors because it allows them to effectively market their capabilities to government agencies. It serves as a tool to demonstrate that a contractor has the necessary qualifications, experience, and resources to successfully execute a government contract.

Government agencies often have specific requirements and evaluation criteria when selecting contractors. A well-crafted capability statement can help contractors stand out from their competitors and increase their chances of winning government contracts.

Key Components of a Capability Statement

A capability statement typically includes the following key components:

  • Company Overview: A brief introduction to the company, including its mission, vision, and core values.
  • Core Competencies: A list of the company’s main areas of expertise and the specific services or products it offers.
  • Past Performance: A summary of the company’s relevant past projects, highlighting its successful outcomes and client satisfaction.
  • Differentiators: An explanation of what sets the company apart from its competitors, such as unique capabilities, certifications, or awards.
  • Resources: Information about the company’s facilities, equipment, and workforce.
  • Client Testimonials: Testimonials or references from satisfied clients, showcasing the company’s quality of work and customer satisfaction.
  • Contact Information: The company’s contact details, including address, phone number, email, and website.

How to Create a Capability Statement

Creating a capability statement involves several key steps:

  1. Research: Understand the specific requirements and evaluation criteria of the target government agencies.
  2. Collect Information: Gather relevant information about the company’s qualifications, past performance, and resources.
  3. Organize and Structure: Arrange the information in a logical and organized manner, ensuring easy readability and comprehension.
  4. Design and Formatting: Choose a professional and visually appealing design template, and format the document consistently.
  5. Review and Edit: Proofread the capability statement for any errors or inconsistencies, and make necessary revisions.

Capability Statement Template

Here is a simple capability statement template that can be used as a starting point:

Company Name: [Insert Company Name]

Company Overview: [Insert Company Overview]

Core Competencies:

  • [Insert Core Competency 1]
  • [Insert Core Competency 2]
  • [Insert Core Competency 3]

Past Performance:

  • [Insert Past Project 1]
  • [Insert Past Project 2]
  • [Insert Past Project 3]


  • [Insert Differentiator 1]
  • [Insert Differentiator 2]
  • [Insert Differentiator 3]


  • [Insert Resource 1]
  • [Insert Resource 2]
  • [Insert Resource 3]

Contact Information:

[Insert Contact Information]

Tips for Writing an Effective Capability Statement

Here are some tips to make your capability statement more effective:

  • Keep it concise: Focus on the most relevant information and avoid unnecessary details.
  • Use clear and concise language: Write in a way that is easy to understand for both technical and non-technical readers.
  • Showcase your strengths: Highlight your key differentiators and unique capabilities.
  • Provide evidence: Use concrete examples and data to support your claims.
  • Customize for each opportunity: Tailor your capability statement to match the specific requirements of each government agency.

Example Capability Statement

Here is an example capability statement:

[Insert Example Capability Statement]


A well-crafted capability statement is essential for government contractors to showcase their qualifications, expertise, and suitability for government contracts. By following the key components and tips outlined in this article, contractors can create an effective capability statement that increases their chances of winning valuable government contracts.

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